MAKE THE DOCUMENT WORK FOR YOUR SITUATION
About this attendance policy
Explain attendance and reporting expectations while keeping statutory leave and accommodation decisions outside automatic point scoring.
When to use it
- Use to publish actual schedule, reporting, correction, and review procedures.
- Use individual leave and accommodation records for decisions that cannot be resolved by a general policy.
What to gather before completing it
- Identify covered locations, employee groups, shift patterns, reporting contacts, and practical notification channels.
- Review protected leave, state sick time, accommodations, and any collective agreement.
- Define how mistaken attendance entries are corrected and how protected absences are excluded before discipline.
Common mistakes to avoid
- Assigning points automatically to approved protected leave.
- Treating an empty PTO balance as proof that leave is unprotected.
- Requiring diagnosis details in a routine attendance report or refusing all schedule changes without review.
After you complete the document
- Provide the policy, train decision-makers, and document acknowledgment.
- Review potentially protected absences before warnings and termination.
- Keep accurate correction records and update the policy when location or law changes.
What the template includes
The online builder and downloaded documents use the same fields. A selected state can add relevant research prompts. Complete only applicable items; add explanations for exceptions rather than assuming a blank entry resolves them.
Document details4 inputs +
Set the date, jurisdiction, and your internal reference.
- Document date *
- US state *
- County
- Document reference
Work location & legal coverage5 inputs +
Record the actual facts, reviewed rule, and supporting references. No answer here certifies a waiver, exemption, restriction, or deadline as valid.
- States where work is actually performed
- Local workforce rules and official references
- Employer size and coverage facts reviewed
- Applicable collective agreement or representation
- Reviewed rule and dated source reference
Protected leave & accommodation review8 inputs +
Record the actual facts, reviewed rule, and supporting references. No answer here certifies a waiver, exemption, restriction, or deadline as valid.
- Potential protected leave category and coverage reviewed
- Eligibility facts and reviewed decision basis
- Absences excluded from attendance scoring or discipline
- Requested adjustment and discussion record without diagnosis
- Essential functions and work restrictions reviewed
- Required separate notices and delivery references
- Private supporting record reference without medical details
- Leave or accommodation decision contact
Policy & procedure9 inputs +
Tailor each provision to your workforce, jurisdiction, and actual practices.
- Organization *
- Employees covered *
- Schedules and attendance expectations *
- Absence / lateness reporting *
- Definitions of absence and tardiness
- Protected leave / accommodation exclusions *
- Records and corrections
- Corrective action process
- Review / appeal process
Additional details & signing7 inputs +
Add attachments, exceptions, and the names of authorized signers.
- Attachments / supporting records
- Exceptions / additional terms
- First signer printed name
- First signer title
- Second signer printed name
- Second signer title
- Signing date
Practical tips
- Be specific. A clear description is easier to verify than a broad label.
- Download Word if you need to add an attachment or adjust the layout.
- Keep the completed document and supporting records together.