MAKE THE DOCUMENT WORK FOR YOUR SITUATION
About this field trip permission slip
Collect trip-specific guardian permission with transport, schedule, accessibility needs, emergency contacts, pickup authority, and separate optional photo consent. This editable template brings the key details into one document: trip details & supervision, child & emergency contacts, permission choices. Complete it online, compare the live preview with your records, and download a blank or completed PDF or editable Word document.
What the template includes
The online builder and downloaded documents use the same fields. A selected state can add relevant research prompts. Complete only applicable items; add explanations for exceptions rather than assuming a blank entry resolves them.
Document details4 inputs +
Set the date, jurisdiction, and your internal reference.
- Document date *
- US state *
- County
- Document reference
Trip details & supervision12 inputs +
Give guardians the actual itinerary and contact arrangements.
- School or organization *
- Trip name *
- Destination and address *
- Trip date *
- Departure time and place *
- Expected return time and place *
- Activities and foreseeable practical considerations *
- Transport method and provider *
- Lead supervisor and day-of-trip contact *
- Supervision arrangements
- Cost (USD)
- Permission return deadline
Child & emergency contacts11 inputs +
Provide only information needed for the trip.
- Child full name *
- Class or group
- Guardian full name *
- Guardian authority or restrictions
- Guardian reachable phone *
- Alternate emergency contact and phone *
- Relevant allergies and emergency plan
- Accessibility or support needs
- School-approved medication plan reference
- Clinician contact if needed
- Authorized pickup person and restrictions
Permission choices5 inputs +
Photo permission is optional and separate from attendance.
- Trip participation permission
- Transport permission
- Optional photo permission
- Organization emergency procedure acknowledgment
- Guardian instructions
Additional details & signing7 inputs +
Add attachments, exceptions, and the names of authorized signers.
- Attachments / supporting records
- Exceptions / additional terms
- First signer printed name
- First signer title
- Second signer printed name
- Second signer title
- Signing date
How to complete it
1. Document details
Set the date, jurisdiction, and your internal reference. Review document date, us state, county, document reference against your source records.
2. Trip details & supervision
Give guardians the actual itinerary and contact arrangements. Review school or organization, trip name, destination and address, trip date and the remaining details against your source records.
3. Child & emergency contacts
Provide only information needed for the trip. Review child full name, class or group, guardian full name, guardian authority or restrictions and the remaining details against your source records.
4. Permission choices
Photo permission is optional and separate from attendance. Review trip participation permission, transport permission, optional photo permission, organization emergency procedure acknowledgment and the remaining details against your source records.
5. Additional details & signing
Add attachments, exceptions, and the names of authorized signers. Review attachments / supporting records, exceptions / additional terms, first signer printed name, first signer title and the remaining details against your source records.
Practical tips
- Do not rely on a field trip slip for routine medication instructions.
- Print a reachable day-of-trip phone number, not just a main office line.
Before signing or submitting
Use the school or organization’s required form and policies. Minor consent, emergency care, supervision, and transport requirements can vary.