MAKE THE DOCUMENT WORK FOR YOUR SITUATION
About this property management agreement
Define the manager’s actual authority and financial controls so the owner can review leasing, maintenance, reporting, and handover decisions.
When to use it
- Use when an owner appoints a manager to perform specified property-management duties.
- This agreement governs owner–manager services; it does not replace tenant leases, statutory disclosures, or a broker’s required engagement document.
What to gather before completing it
- Identify the properties, owner authority, manager licensing review, insurance, and any existing leases or disputes.
- Set approval limits for repairs, contractors, screening, concessions, legal action, and lease execution.
- Specify trust handling, fee calculations, expense approvals, reporting frequency, records access, and a practical termination handover.
Common mistakes to avoid
- Giving blanket authority to issue eviction notices or settle claims without a defined approval process.
- Combining tenant deposits with operating funds or treating all collected money as earned management revenue.
- Passing owner-engaged brokerage or screening charges to tenants without reviewing applicable restrictions.
After you complete the document
- Confirm bank arrangements, authority records, tenant communication contacts, and opening balances.
- Review statements against rents, invoices, deposit records, and approvals.
- On termination, reconcile funds and transfer leases, keys, notices, service records, and tenant deposit information.
What the template includes
The online builder and downloaded documents use the same fields. A selected state can add relevant research prompts. Complete only applicable items; add explanations for exceptions rather than assuming a blank entry resolves them.
Document details4 inputs +
Set the date, jurisdiction, and your internal reference.
- Document date *
- US state *
- County
- Document reference
Property coverage & local requirements5 inputs +
Identify the actual rental category and local requirements before selecting terms. Use official references for reviewed rules.
- City or municipality
- Rental category reviewed
- Housing program or federally backed financing review
- Applicable local ordinance and official reference
- Coverage facts and unresolved questions
People & organizations8 inputs +
Use legal names and current contact information.
- First party legal name *
- First party address *
- First party email
- First party phone
- Second party legal name *
- Second party address *
- Second party email
- Second party phone
Details & responsibilities10 inputs +
Record the property, participants, permissions, and responsibilities.
- Managed properties *
- Manager authority and limits *
- Leasing / screening duties
- Rent collection and trust handling
- Repair approval threshold and process
- Management fee and basis *
- Leasing / renewal / other fees
- Owner reports and accounting
- Insurance and licensing
- Termination and handover
Additional details & signing7 inputs +
Add attachments, exceptions, and the names of authorized signers.
- Attachments / supporting records
- Exceptions / additional terms
- First signer printed name
- First signer title
- Second signer printed name
- Second signer title
- Signing date
Practical tips
- Be specific. A clear description is easier to verify than a broad label.
- Download Word if you need to add an attachment or adjust the layout.
- Keep the completed document and supporting records together.
Before signing or submitting
Check state and local rental requirements. Collect only necessary applicant information through an appropriate screening process; this form does not request a Social Security number or full bank details.